Once your business is up and running, it’s important not to rest on your laurels. Successful business owners are always looking at ways they can grow their business and maximize their profits. We’ve put together a guide and checklist that can help you identify ways to get the most out of your business. 1. Grow your sales Contact your best customers to buy more. One of the easiest ways to achieve an increase in sales is to sell more to your existing customers. For example, you could try contacting every customer and offering a complementary product or service that they might need now. You could also try and determine when customers may have run out of product or need to re-order from you and contact them just before this happens. Create a customer loyalty scheme What you’re looking to do here is create a customer care program, using customer contact software, so you’re implementing a customer loyalty scheme. Commence a contact nurturing program Can you make more effective use of your database of customers and clients by maintaining regular contact through newsletters (physical or email), phone calls, personal visits, or attendance at conferences and trade fairs? Do you advise them of special offers or tell them about any products and services they have not previously bought? Develop a social media campaign If you’re not already on social media, now’s the time to start. It’s one of the most important marketing tools you can use, as well as one of the cheapest (and often free). Run webinars/demonstrations By doing this you’re positioning yourself as an expert in your industry, and this creates brand awareness and customer trust. It’s also a great way to network among industry peers and to meet potential customers. Attend and exhibit at trade shows These are important for the same reasons you’d run webinars and demonstrations, but trade shows also offer the chance to get your product to new customers and increase word-of-mouth advertising, as well as adding more to your customer database. Cross-sell complementary products/services Learn the fine art of cross-selling, which is suggesting to customers that whatever they’re buying from you would be of more value if they purchased a complementary item. For example, if you’re selling business attire for men, and someone buys a shirt from you, you’ve got an opportunity to cross-sell by encouraging them to purchase a tie as well. 2. Grow by developing new products/services Research new ideas, and see if you can update current products What you’re looking to do here is identify any new products or services that a) complement those already existing and b) your customers have indicated they’d be interested in buying them from you. Any new product needs to complement what you already sell, not be a substitute, otherwise there is no growth in sales. Check financial feasibility It’s important to make sure there’s a demand, and that you can actually create the product. Diversifying into new products is a medium to high-risk growth strategy because new products and services cost time and money to source or develop. Develop prototypes You won’t be able to market a new product if you don’t have an example to show your customers. So invest some time and money in research and development, so that your prototype makes a good impression and is an accurate representation of what you’ll be selling. Test with customers From friends and family to more formal focus groups, it’s important to test your product in your target market and record and analyze the results. You’ll be able to determine if the demand exists and if there are changes you could make to the product before taking it to market. Protect intellectual property The last thing you want is your brilliant idea and all the work that went into creating it nixed at the last minute because someone else beat you to the patenting, copywriting and trademarking. Equally, you don’t want to be stealing someone else’s idea, so protect your IP and make sure you’re not breaching anyone else’s. 3. Grow by improving profits Improve efficiencies Technology’s great here – there are many ways you can use it to make your processes more efficient. So review all your systems and look for ways they can be improved. The better the system, the more efficient and productive it will be. Look at your customer base. Do you have habitually late or non-paying customers? It might be time to ditch them. Increase output, especially of those products that are selling well Invest more time and money in manufacturing products that are selling well and consider increasing the amount of time and money you spend promoting them. Increase prices Increasing prices widens your margins and raises cash you might need for business growth. You should always be seeking to increase your prices over time so that you can improve your profit margins and keep up with inflation. Make sure you communicate to your customers the reasons for the price increase. It’s important to convince your target market that your products or services are worth the additional cost, so think about ways to justify a price increase and focus on the benefits. Streamline debt collection so there’s more cash coming in Make sure you’re always paid on time. If your customers owe you money, the faster you’re able to obtain it using effective collection tactics, the better. Ideally, you want to reduce the chance of bad debts and pressure on your business’s cash flow. 4. Grow your capability Assess your capacity to handle expected growth This is especially important if you need additional equipment or space. Capacity building is about working on your business’s ability to do more internally – such as speeding up production or improving your systems and processes. Conduct a human resource audit to identify if you need additional staff with different skills It’s worth investing in additional staff if they have the specialized knowledge and experience you need. Consider this as an option to upskilling existing staff, especially if the training involved would be too time-consuming or demanding. Retrain current staff if your business’s growth requires new skills If you believe that your current staff would benefit from retraining instead of taking on new staff who already have those skills, it’s a good idea to explore what training options are available. It’s important to discuss retraining with your staff to ensure they’ll be able to fit it into their schedules. Review your technology What you’re looking to do is determine if you need to upgrade internal systems or software. You need to be sure that the systems you must administer your business and its sales can handle expected growth. Conduct an inventory process audit The idea is to solve any potential bottlenecks that increased growth might cause. It’s also a good way to get rid of anything in the inventory that’s not needed – a great excuse for a sale. 5. Grow by updating your business model Investigate if franchising your business is an option This a big step but if you can justify demand, shifting to a franchise business model can generate serious growth. Develop a strategic alliance to gain shared advantages Consider entering a strategic alliance with successful distributors or complementary businesses, as you may be able to expand your business’s reach and win new customers in a more cost-effective manner. Open an offshore branch to get a foothold in an export market Not only are you expanding your business overseas, but an offshore branch is a great advantage if you decide to start exporting. Purchase a competitor Not only will you expand your customer database, but you’ll also get access to their staff and suppliers. Odds are your competitor has unique strengths your business can benefit from. You’ll be able to open up to new and diverse markets as you add more value for your customers. And, because you already know the industry, acquiring a competing business should be a safe investment if everything checks out once due diligence is complete. 6. Grow staff expertise Investigate training courses your staff can attend As your business grows, so should your staff expertise. If you’re developing new products and/or services, it’s important that your employees are well trained in how to use them. Aside from in-house training, look at educational institutes and the courses they offer to determine if any of them complement your business. Run in-house seminars on new technologies If you’ve installed new software that your staff will need to use on a day-to-day basis, make sure they’re up to speed by training them in-house. You might want to get a specialist on the new software to conduct the training, or if you’re an expert, you can do it yourself. This applies to any new technology you’re introducing to your business. Incentivize staff to sell more If your employees are motivated to maximize their sales, the greater your profit margin will be. There are all kinds of perks you can introduce to encourage your staff to increase their sales, such as bonuses, staff discounts, the chance to attend overseas conferences and use of a company vehicle. 7. Grow your cash reserves Free up internal cash What you’re looking to do here is avoid seeking a loan or outside investment. Reduce the number of withdrawals you’re making, or look at leasing equipment only when it’s needed, instead of buying it. If you can achieve growth without borrowing to do it, so much the better. Weigh up the risks versus rewards to assess whether you need a loan It could be that there’s no other option than to borrow money to finance your business growth, but you should carefully consider whether it’s worth it in the long run. Set up a crowdfunding venture Not only is this a great way to raise funds, but you can grow your customer database and get people who are interested in your offerings to provide capital. Angel investors or venture capital If you can get either of these on board, you can take advantage of tapping into their external expertise as well as using their money to grow your business and increase your cash reserves. Take advantage of government or regional grants This is especially true if you’re considering exporting. Too often businesses aren’t aware of what support is available to aid growth. 8. Grow your IP assets Grow new markets by exporting If your product is doing well locally, it’s a good idea to determine if there’s a demand for it overseas. Exporting is a great way to maximize your profits and bring in new customers. Maintain your competitive edge by conducting regular R&D Successful businesses don’t rest on their laurels. You should always be on the lookout for ways to add to or improve your product or service, which is where continuous research and development is important. And remember, always protect your IP if you do come up with something new.

On average, small business owners spend 10 hours each week recording, organizing, and processing financial transactions – everything from accounts receivable and payable, to employee payments, expense receipts and supplier invoices. While the process may be time-consuming (and tedious!), effective bookkeeping is the foundation of sound financial management – which in turn, is the lifeblood of your business. Feeling overwhelmed by mountains of paperwork and complex calculations? Here are three bookkeeping basics to help ensure a healthy financial future for your small business. Faithfully track expenses Accurate and consistent expense tracking is crucial for claiming tax deductions and lowering your overall tax bill. Plus, analyzing expenses can offer crucial insights into spending patterns and the overall profitability of your small business. Small business owners should consider using a mobile app for simple, consistent expense tracking. Options like Expensify and Receipt Bank help do away with manual data entry with automated functions, including: Receipt data capture via your smartphone’s camera (no need to hold onto paper receipts, which can get lost or misfiled); Synchronization with your phone’s GPS to track mileage of business travel; and Importing bank and credit card data, plus integration with accounting software. Systematic invoicing and filing Efficient invoicing is about more than ensuring you get paid in a timely fashion. An invoice is an official record of the terms of each transaction and must be completed accurately to avoid errors in your bookkeeping process. Here are a few tips for professional invoicing: Ensure each invoice includes all the important details: contact information, a tracking number, a detailed list of products or services rendered, and a breakdown of the total amount due; Provide an electronic receipt to reduce waste and create a “paper trail” if there’s ever a dispute; and Maintain an invoice-filing system that records when you sent the invoice, to whom, when payment was made, and any reminders sent out. An online invoicing tool can streamline this aspect of your bookkeeping process and provide an efficient backup filing system. Save time with accounting software By law, every business is required to keep organized and timely financial records. However, manually posting income and expenses to ledgers and journals is time consuming – not to mention stressful for the math-averse. Shave some time (and stress) off your weekly bookkeeping with an all-in-one accounting software solution like Xero , QuickBooks, ClearBooks or KashFlow. Online bookkeeping offers numerous advantages, such as: Instant reports and real time insights on profits and loss, customer accounts, payroll – and your overall financial “big picture”; Simplified data entry so you can collate and print invoices, purchase orders, and payroll much faster than with manual methods; and Improved accuracy through automation (once data is entered, the software handles all subsequent calculations and processes – including invoicing).  When it comes to accounting, vigilance is the key to mitigating risk and ensuring the long term profitability of your small business. Be sure to set aside time each day, week, and month to update and review your books to catch any red flags and ensure your finances are on track.

Nobody wants their business to fail. Although it’s impossible to predict the future with 100% accuracy, a cash flow forecast is a tool that will help you prepare for different possible scenarios in the future. In a nutshell, cash flow forecasting involves estimating how much cash will be coming in and out of your business within a certain period and gives you a clearer picture of your business’ financial health What is Cash Flow Forecast? Cash flow forecasting is the process of estimating how much cash you’ll have and ensuring you have a sufficient amount to meet your obligations. By focusing on the revenue you expect to generate and the expenses you need to pay, cash flow forecasting can help you better manage your working capital and plan for various positive or difficult scenarios. A cash flow forecast is composed of three key elements: beginning cash balance, cash inflows (e.g., cash sales, receivables collections), and cash outflows (e.g., expenses for utilities, rent, loan payments, payroll). Building Out Cash Flow Scenario Models It’s always good to create best case, worst-case and moderate financial scenarios. Through cash flow forecasting, you’ll be able to see the impact of these three scenarios and implement the suitable course of action. You can use the models to predict what needs to happen especially during difficult and uncertain times. In situations where variables shift quickly such as during a recession, it is highly recommended to review and update your cash flow forecasts regularly on a monthly or even weekly basis. By monitoring your cash flow forecast closely, you’ll be able to identify warning signs such as declining revenue or increasing expenses. How to Improve the Accuracy of Your Cash Flow Forecast In cash flow forecasting, your estimates are based on historical data. This means having accurate historical data is critical. Below are some tips for improving its accuracy: At the end of the week or the month, input your actual results or the cash that was received and cash spent. This will allow you to identify which items you got wrong in your estimates and evaluate why you got it wrong. This analysis may lead you to identify bigger issues and help you make adjustments to your assumptions. Carefully evaluate all of your assumptions. Just because it’s correct now doesn’t mean it will be true for the future. Go through everything, especially when it comes to sales and validate it. Don’t forget to include annual payments, loan payments, credit card debt payments, and estimated taxes. It’s almost impossible to forecast where your business is going to be longer than one year out. You’ll introduce more risk and greater uncertainty the further out your financial scenario models go. Get Expert Help With Cash Flow Forecasting Whether your business is growing, fighting for survival, or you simply want to run your business better, a cash flow forecast can help you make business-critical decisions that impact the financial health of your business. To get expert assistance with your cash flow, chat with our team. Get in touch to book a one-on-one consultation with our advisors and we’ll work out a plan to help you keep more money in your pocket.